Privacy Statement

For Website Users and Clients

Last Modified: May 24th, 2018


Payslip South Africa(Pty)Ltd (together with its affiliates, "Payslip", “we” or “us”) is committed to respecting your privacy and the privacy of the information in your account. That is why we have established this Privacy Policy. Our intention is to treat your information with utmost care and consideration. If you have questions or concerns regarding this statement, you should contact Payslip as outlined below.

We want you to know that we are not in the business of selling or renting individuals' personal data to other companies for any purpose. This Privacy Policy describes what information is gathered when you are on Payslip's site, and when you use Payslip's services, and how Payslip uses or discloses such information in connection with the Services as described in the Payslip Terms of Service (“Terms of Service”). This Privacy Policy applies exclusively to use of the Services through the Payslip site (the "Site"). This policy does not cover or apply to the practices of any third-party organizations that use our services on their websites, Additional privacy policies may also apply to Payslip customers who are located in countries other than the United States, including countries which are member states of the European Union. Payslip complies with the EU-US Privacy Shield Framework and the General Data Protection Regulation (“GDPR”) when processing or transferring personal data from the European Union to countries or territories outside of the European Union. Additional information about the Privacy Shield, GDPR and Payslip’s privacy policies may be found at

Collection and Use of Your Account Information

This section of the Privacy Policy applies to information that Payslip collects, maintains, uses and discloses in connection with your Payslip Account (the “Account Information”). Payslip collects personally identifiable information when you register for a Payslip account, information on forms requesting information, support, or product and service information, and when you subscribe to our newsletter. Payslip may also use personally identifiable information about you which is publicly available. Payslip only makes available your Account Information to its employees, agents and contractors who require such information in order to perform services for or on behalf of Payslip, or as otherwise permitted by applicable law. By using the Services and your Account, you acknowledge and consent to Payslip’s collection, maintenance, use and disclosure of your Account Information as described in this Privacy Policy.

Payslip may collect and use the following personally identifiable information: your name, title, phone number, email address, mailing address, website URL, employer or company. You also have the option of supplying us with your occupation, and type of business or industry. Additionally, when you sign up for a Payslip paid service, we collect your billing information, including your credit card number, expiration date, and billing address. From time to time, Payslip may aggregate and de-identify this Account Information for Payslip’s business and related purposes; however, Payslip will never disclose your identifiable Account Information to third parties for commercial or other purposes not permitted by this Privacy Policy.

Payslip also automatically receives and records information on our server logs from your browser including your IP address, browser type, referrer page, domain name, access time, entry page, exit page, operating system type, and search engine keywords used. Additionally, if you have chosen to receive email communications, you will receive our infrequent news and announcements. You may update or change your Account Information with Payslip at any time by logging into your Account and updating such information.

We mainly use the Account Information we collect to bill you for the Services, measure our business success, to identify the most effective ways to reach you, to more effectively meet your needs and requests for certain new product features and services, and to contact you about product upgrades. We may use your Account Information in order to provide you with support which you have requested in connection with your Account and the Services, or to identify services or products that we may provide at your request. To the extent permitted by applicable law, we may also use and disclose your Account Information (1) if required by court order, legal process or applicable law, (2) in connection with suspension, termination or expiration of the Terms of Service as set forth in the Terms of Service; and (3) as necessary to enforce or defend Payslip intellectual property or other rights, as necessary in connection with legal action, or in exigent circumstances to protect the safety of Payslip, Payslip customers or the public.

Collection and Use of Customer Data Hosted by Payslip

This section of the Privacy Policy addresses how Payslip may collect, process, store, use and disclose the data which you may create, maintain, use or disclose in connection with your Account (“Customer Data”). In order to provide the Services, Payslip hosts and processes Customer Data in connection with your Account. By creating, maintaining, using or disclosing Customer Data in connection with the Service and your Account, you acknowledge that you are the owner or that you otherwise have the right, authority or consent to control such Customer Data and to authorise Payslip and its employees, agents and contractors to take such actions with respect to Customer Data as described in this Privacy Policy.

Except as otherwise described in this Privacy Policy or the Terms of Service, Customer Data in your Account is not accessible to anyone, unless you choose to make it accessible. Payslip facilitates and provides tools for you to securely manage access to and use of your Customer Data, including sharing such information on a Payslip website or making such information available to an End User. In limited circumstances, Payslip or its employees, agents and contractors may have access to, use or disclose Customer Data in order to provide the Services. The following are some of the more common (but not exhaustive) circumstances under which Payslip, and its employees, agents and contractors may have access to, use or disclose Customer Data in order to provide the Services:
To host, process, conduct data backups and maintenance, upgrades, debugging, troubleshooting, programming and other related administrative or technical activities required to provide the Services;
To conduct security activities related to preventing, detecting, investigating and responding to security incidents, threats or vulnerabilities, implementing security safeguards and controls and other activities related to security;
To respond to or provide support and related activities which you have requested in connection with your Account and the Services, or which you have otherwise consented to;
In response to court orders, legal process, or as otherwise required by applicable law. We will notify you and provide you with the opportunity to seek protection against disclosure in accordance with the terms and conditions set forth in the Terms of Service;
In connection with suspension, termination or expiration of the Terms of Service as set forth in the Terms of Service, or as necessary to resolve any dispute related to the Terms of Service; or When we act under exigent circumstances, to the extent permitted by applicable law, to protect the safety of customers or the public.

Payslip will only make available Customer Data to its employees, agents or contractors who have a need to know or access in order to provide services to or on behalf of Payslip as described in the Privacy Policy. Payslip will never use or disclose Customer Data for marketing, advertising or other similar commercial purposes.

Payslip and its employees, agents and subcontractors may only access, maintain, use and disclose such as permitted by the terms and conditions of the applicable written addendum. This includes, but is not limited to, access, use or disclosure in order to provide the Services and as described in this Privacy Policy. If a use or disclosure of Customer Data described in this Privacy Policy would be prohibited by such addendum, including but not limited to a HIPAA BAA or Regional Data Processing Addendum, such addendum will control with respect to such use or disclosure.

You may have the ability to exercise certain rights with respect to personal data under Data Protection Laws, including where you are located within the European Union. For more information, please view our regional privacy policies at

Children and Privacy

This Site does not offer information intended to attract children. We do not knowingly solicit personal information from children under the age of 13. In fact, the Terms of Service Agreement expressly prohibits children under the age of 13 from using Payslip's services.


Cookies are identifiers usually sent through your browser to reside temporarily or permanently on your computer's hard drive. The Site and Payslip services use cookies tied to personally identifiable information for their operation. Certain services and functionalities will not work if you disable cookie functions on your browser.

Payslip uses Google Analytics for the Site. Google Analytics collects information about visitors to the Site through a first-party cookie and JavaScript code. Google Analytics anonymously tracks how our visitors interact with this Site, including where they came from, what they did on the site, and whether they completed any transactions on the site such as new registration.

In providing services to our clients, it is Payslip's policy to use cookies only when necessary to maintain the identity of the user in a given session. The cookie information does not include personal data such as name, age, phone number, e-mail address or mailing address. Most browsers are initially set up to accept cookies. If you would prefer, you can set your browser to reject cookies, however this may interfere with your usage of some of the services offered by Payslip's clients. Payslip's clients use customised JavaScript code provided by Payslip to contact Payslip's servers, to receive a form or application, to load an image or content, or to submit and update information. For more information, please view


For both security and privacy purposes, your Payslip account is password protected. You are responsible for safeguarding your Payslip account password and for any uses of your Payslip account, whether by you or another individual.

Payslip implements privacy, security and other data protection controls and mechanisms to safeguard against unauthorised access to or disclosure of Account Information and Customer Data. Payslip also conducts routine data backups to protect the availability of Account Information and Customer Data. All communications between your Account and Payslip servers are encrypted with an industry-standard Secure Socket Layers protocol, and your own applications and data pages can be deployed securely using SSL at no extra charge. Customer Data is encrypted at minimum with AES-256 or a reasonable industry alternative.


From time to time Payslip may invite you to participate in online surveys that Payslip or a third party may administer. These surveys are optional, and may include personal information such as name and email address. They may also include questions about your experience with this Site and the Payslip services and their specific features. Such surveys are meant to help us better understand the needs and requirements of our customers so we can continue improving this Site, our products and our services. The results of these surveys may be shared in aggregate format with third parties.

Deactivating Your Account

To deactivate your Account you must send an e-mail to and allow 48 hours to have the instruction actioned. Once your Account is deleted, any data or materials, application schemas, personally identifiable information, and Customer Data maintained in connection with such account cannot be recovered. You are solely responsible for creating and retaining any copies of such data or materials which are created or maintained in connection with your Account prior to deletion of your account. Payslip is not responsible for lost or deleted data or materials regardless of how such loss or deletion occurs.


From time to time, we post customer testimonials on this Site that may include their name, logo, graphic, sound or image. We obtain customer consent prior to posting their testimonials on this site. We are not responsible for the personal information a user elects to disclose in their testimonial.


When users elect to register their information to communicate in our forums, please be advised we are not responsible for the personal information users elect to share over this public platform. Please be advised that any personal information disclosed can be used to send you unsolicited messages by other members of this forum. You are responsible for not sharing any confidential or proprietary information in your testimonials or through the forum.

Support Chat

We provide support chat capabilities on the Site through a third party agent. When offline, such chat service records your inquiry, which requires disclosure of your email address to facilitate a response to you. This personal information is not used for promotional purposes. You are responsible for not disclosing any confidential or proprietary information in connection with a chat.

Material Changes and Your Consent

By using this Site and the Payslip services, you consent to the collection and use of the information you provide to us as outlined in this Privacy Policy. We reserve the right to make changes to this Privacy Policy at our sole and absolute discretion, and we may do so from time to time and without notice. Should we make material changes to the manner in which your collected personal information is utilised, we shall post a prominent notice on the Site, notify you by email of the applicable changes and/or publish those changes on this page, and your continued use of this Site and any Payslip services shall constitute your acceptance of such changes and the revised Privacy Policy and your agreement to be legally bound thereby.

Privacy Policy for Users of Websites Operated by Payslip Clients

We ask each of our clients to abide by all applicable laws, rules and regulations, as we promise our clients that we will do ourselves. We also recommend that each client, as applicable, obtain all necessary consents from visitors to its website(s), post an online privacy policy that provides each visitor with notice of its data collection and use practices (including such client's use of Payslip's services), and provide a link to this Privacy Policy. Payslip'S CLIENTS' WEBSITES ARE NOT GOVERNED BY THIS PRIVACY POLICY.

Comments and Suggestions

To contact us regarding this Privacy Policy, please contact us at